![]() We decided on a 2 x 7 array of labels, with a. Because we wanted to place multiple mailing labels on a page, we found it helpful to use the Layout > Create Guides feature to preview how many labels we wanted to place on a page. (Optional) Use guides to make a grid for multiple records on a page. Create a new InDesign document that will contain any boilerplate information and data-field placeholders. Data-source file for a mailing list.Ĭreate the target document. We started with a Word file with tabs between the fields (Figure 15-17).įigure 15-17. Open your data-source file and save it, if necessary, into a tab- or comma-delimited format. Let's create a mailing list as a simple example of a data merge.Įxamine your data-source document. The merged document is the InDesign document that contains the boilerplate information, repeated as many times as it takes to accommodate each record selected from the data source. ![]() It may also contain other boilerplate informationfor example, the text in a merged letterthat remains the same in each iteration of the data merge. Here are two more bits of terminology: The InDesign document that contains data-field placeholders is called the target document. A record is the complete set of fields that extend across a row of the data: Each field is separated with a tab or comma character, and each record is ended with a return character. A field is a category of informationfor example, an address or a zip code. If you're not familiar with data sources, it's helpful to understand their language: A datasource file (which contains the structured information of a database or spreadsheet) is made up of fields and records. You can, of course, do a mail merge in Word, but in InDesign, you have access to all its typographic refinements. ![]() But you have a wide range of sources: Any data source that can create comma- or tab-delimited text is fair game (including Excel spreadsheets, database files, or Microsoft Word documents with tabbed text). The data for the personalization comes from the structured information in a database. InDesign also has its own unique approach to automation: It can create documents which have personalized, or variable, informationsuch as business cards, mailing labels, form letters, even simple catalogs.
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